Job Costing/Certified Payroll Assistant

  • George Reed, Inc.
  • Modesto, CA, USA
  • Aug 16, 2021
Full time

Job Description

Job Description: 

Responsible for processing the subcontractor-certified payroll and plant payroll, preparation of new contracts for accounting and costing software. Processing project invoices and sub-payments support and assist in all areas of payroll, certified payroll, contract administration, and estimating departments. 

Essential Duties: 

  • Expected and accountable for maintaining a positive work atmosphere by acting and communicating in a manner so that you get along with customers, clients, co-workers, and management
  • Having good attendance and being detail-oriented is an essential function of this position
  • Process daily subcontractor-certified payroll and project information
  • Maintain payroll, equipment, and job files in View Point, Heavy Job, Heavy Bid, and Equipment 360
  • Process and produce weekly certified payroll files
  • Prepare and process daily invoices and subcontractor sub-payments before Month-end deadlines
  • Prepare and enter weekly certified payroll reports
  • Prepare miscellaneous documents and reports as needed
  • Prepare Monthly/Final Reports as needed for Federal/State Projects
  • Prepare and provide documentation for Extra Work Reports
  • Knowledgeable and able to assist in all areas within the department, including but not limited to Certified Payroll
  • Scanning, Filing, and maintaining of all paperwork
  • Attend seminars, meetings, and classes as requested to remain knowledgeable in all areas of responsibility
  • Back up for all job costing engineer duties
  • Back up for all construction, material, and ready-mix payroll clerk duties
  • Reconcile job costing system and accounting system daily
  • Create new jobs from estimating system into Heavy Job and Vista
  • Input daily material receipts from plants and field
  • Maintain and apply charge outs for towable and small tools

Job Qualifications: 

  • Minimum One year in an office environment
  • Working knowledge of Microsoft Word and Excel and other software programs
  • Must have excellent communication skills, both written and verbal
  • Must possess the ability to prioritize and handle multiple projects utilizing organizational skills and communication skills
  • Strong sense of responsibility regarding timely and accurate completion of work, and a strong commitment to corporate goals
  • Must be capable of functioning in a fast-paced, demanding working environment

Number of Openings


Who can apply?




Benefits (please give details)

Qualified employees accrue Paid Time Off (PTO) from day one, Medical (Paid in full for the employee in select plans), Dental, Vision, 401k, Pension, Life, and AD&D, and Long Term Disability.