Administrative Assistant

  • Five Star Restoration & Construction
  • Rancho Cordova, CA, USA
  • Jul 30, 2021
Full time

Job Description

Job Description:

The Administrative Assistant is responsible for handling the work load of a busy construction office.  This person in this position must have outstanding customer service skills to greet office visitors, answer and direct incoming calls from a 13 line phone system, along with providing administrative support to ensure efficient operation of the office. This position supports managers and employees through a variety of tasks related to organization and communication.

Primary Responsibilities:

  • Answer and direct phone calls utilizing a multi-line phone system
  • Organize and schedule meetings and appointments
  • Maintain contact lists and monthly calendars
  • Assist Office Manager as needed
  • Produce and distribute correspondence memos, letters, faxes, and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Maintain inventory of all office supplies
  • Submit and reconcile expense reports
  • Daily data entry of time tickets and preparation of timecards for payroll processing
  • Greet and provide general support to visitor 
  • Maintain inventory of all project binders and customized forms
  • Occasionally run errands for the company
  • Work overtime when needed
  • Other duties as assigned

Skills and Experience Requirements:

  • 2 years of Administrative experience
  • Strong verbal, written and phone communication skills
  • Strong computer skills including Microsoft Word, Excel, PowerPoint, Outlook
  • Strong typing skills
  • Able to manage multiple projects in a fast-paced environment
  • Ability to work both independently and as a team
  • Excellent communication skills
  • Good time management skills
  • Ability in problem-solving Strong sense of urgency

Number of Openings


Who can apply?




Benefits (please give details)

Our benefits include:

  • Competitive pay
  • Health, Dental and Vision Plans
  • Paid Time Off / Holiday Pay
  • Educational Assistance