Accounts Payable Specialist

Position Overview  

The A/P Specialist contributes to the overall quality output of the A/P department, including timely and accurate payment processing, reconciliations and reporting, building vendor relationships, working collaboratively with other departments and contributing to a positive work environment.   

Technical Responsibilities of the Job 

• A/P experience in a high volume, fast paced environment. 

• 1-2 years for Level I  
• 3-5 years for Level II  

• 5-10 years for Level III (with some experience in a lead role)   
• Intermediate level understanding of Microsoft Office applications such as Excel, Word, and Outlook. 
• Some experience working with a major ERP system, such as SAP or Oracle, is a plus. 

Behavioral Responsibilities of the Job 

• Ability to work with minimal supervision. 
• Ability to manage multiple tasks of varying priority. 
• Ability to communicate effectively with both internal and external customers. 

Leadership Responsibilities 

• Self-leadership – the ability to lead yourself to meet your goals and those of the company. 
• Assist with standard work development, improvement and sustainment. 
• Aspire to do more than the listed duties, including recognizing and communicating abnormalities, identifying trends and making recommendations. 
• Set a good example for fellow team members. 

Education 

• High School Diploma or equivalent. 
• Some college is a plus for Levels II and III. 

Working conditions and management style: 

• The A/P department is staffed lean with tight daily, weekly and monthly deadlines.    
• Self-management is critical to success – arriving on time, staying on task, asking for assistance when needed etc.  
• This position works closely with the HVAC Purchasing, Plumbing Purchasing and Receiving departments. 
• Overtime is rarely required.