BLACKPINE COMMUNITIES - Project Coordinator
Reports to: Purchasing Manager
Primary Responsibilities
• Contract administration: manage vendor contracts and all associated paperwork
o Track completion of contract documents and ensure contract completion
o Audit contract doc status to ensure completion
o Maintain organized files in Dropbox
o Communicate directly with trades regarding contract status and items needed
o Manage insurance certifications and lien releases
o Create, maintain, and update base contract and primary vendor data in Brix as needed/directed
• Project Starts Management
o Order and track plot plan creation as directed
o Cross check job information on plot plans, Brix and start memos
o Maintain and organize all associated files including plot plans, start sequences and memos, budgets, etc.
o Work with sales to record all pre-start options on change orders
o Process purchase orders including options for starts as needed
o Track status of permit applications and all associated documents
• Permit Management
o Create and submit permit applications as needed
o Track permit application status
o Issue associated purchase orders and submit to AP for checks as needed
o Communicate directly with building department and utility personnel
o Drive to municipalities, school districts and utility districts as needed to pay fees (employee must provide transportation, will be reimbursed for gas)
Secondary Responsibilities
• Assist with processing approved change orders as needed
• Communicate with vendors to obtain revised base contract pricing for spec or plan changes
• Work directly with vendors to correct or clarify POs
• Work with AP and vendors to revise and create POs as needed for billing
Skills Needed
• Advanced Excel, Outlook and general computer skills
• Ability to communicate clearly and professionally via email and phone
• Attention to detail
• Well organized and able to prioritize and follow up on time-sensitive tasks without prompting
• Must have own car that can be used occasionally for trips in the greater Sacramento area; gas will be reimbursed
Skills Desired
• Any knowledge of home construction, permits and permitting process, construction plans
• Purchasing background
• Excel wizardry
• Experience in bidding or trade management
• Contract administration experience
• Insurance/lien release experience