Office Assistant

The BIA is looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of our Association. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Responsibilities

• Occupy the front desk and perform receptionist duties, greeting member and visitor walk-ins and answering phone calls.
• Sort and distribute communications in a timely manner
• Assist Accounting in creating and updating records ensuring accuracy and validity of information
• Manage the calendar for Boardroom and Conference room meetings and appointments
• Monitor level of office and kitchen supplies and handle shortages
• Resolve office-related malfunctions and respond to requests or issues
• Keep kitchen, supply room, and general office common areas tidy and occasionally spot clean, if necessary.
• Maintain trusting relationships with suppliers, members, and colleagues
• Perform other tasks and routines, as requested.

Skills

• Proven experience as a back-office assistant, office assistant, or in another relevant administrative role
• Maintain professional appearance and manner
• Working knowledge of office equipment
• Thorough understanding of office management procedures
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills
• Proficiency in MS Office