Administrative Officer

  • California Conservation Corps
  • Remote
  • May 18, 2020
Full time

Job Description

CCC Headquarters’ current hours of operation are Monday-Friday 8:00am-5:00pm. However, due to the on-going and rapidly changing COVID-19 situation, the CCC’s hours of operation may change without notice. During this time, we highly recommend that you submit your application either via US postal mail (ensuring to get it postmarked by the final filing date) or electronically via the website. If you have any questions regarding application drop off, please contact the Hiring Desk at

Under the general supervision of the District Director at the Placer Center, the Administrative Officer performs the following duties:
Estimates projected expenses and oversees the day to day maintenance of the center’s budget. Reviews budget on an ongoing basis and recommends effective courses of action to operate within allocated budget amounts. Assists in development of special repair, equipment, and capital outlay funding requests. Audits and ensures proper use of all district petty cash funds. Maintains accurate and up to date accounting records of all expenditures to ensure a sound audit trail. Reviews monthly fiscal reports and takes necessary action to ensure accuracy. Prepares monthly fiscal review spreadsheets and other required reports.
Oversees the center procurement processes. Prepares and monitors contracts, service orders, purchase orders and agreements to ensure that expenses are maintained at appropriate levels and provides status reports as requested. Makes recommendations on future purchases of vehicles, equipment, services and supplies. Maintains record management and retention schedules. Provides information and assistance to Conservation Supervisor regarding the financial aspects of facility operations and project expenses. Ensures accuracy of property, equipment and facility inventories.
Provides daily supervision of business services, personnel, vehicles, food services, and in-camp operations at the CCC center. Schedules staff to provide office and kitchen coverage at the residential base. Assures completeness and accuracy of all work relating to finance, procurement, equipment, contracts, personnel, and record keeping. Completes performance evaluations, provides training, and ensures appropriate disciplinary action is taken if necessary.
Works with Conservationist Supervisors and Satellite Coordinators to arrange for repair and upgrade of satellite facilities as needed. Responsible for upkeep, repair, and maintenance of buildings and landscaping at base center location to maintain a safe, clean and well-organized environment. Schedules appropriate seasonal changes in landscaping. Functions as staff contact person for Environmental Health and other state and local inspectors.
Responsible for vehicle inspections, repairs, and maintenance. Ensures that vehicle operators follow maintenance schedule and safe operating techniques and standards for vehicle repair and use. Reviews DMV pull notices, vehicle operator records and schedules needed repairs. Prepares quarterly vehicle reports.
Must possess a valid California driver's license when conducting State business requiring driving a vehicle. Travel throughout the state is required.


You will find additional information about the job in the Duty Statement.


Working Conditions

This position reports to the Placer Center temporarily located at 4411 Highway 193, Greenwood, CA 95635. Relocation back to the Placer Center site in Auburn, CA, isn’t expected for at least two years.  

Number of Openings


Who can apply?



$3,867.00 - $4,773.00 A/$4,636.00 - $5,738.00 B

Driver's License Required